The purchasing system
- A list of approved suppliers and their contacts
- Order lists with agreed prices and terms
- Clear rules on who may order and who approves
- Delivery checks against the order
- Invoice checks against the delivery and agreed price
The inventory
- Items grouped by category and storage location
- The same unit for every count
- Counts at fixed moments, for example monthly
- Minimum stock levels for items you cannot run out of
Reviewing the figures
Compare purchases and stock counts each period. Large differences point to price changes, waste or errors that are worth investigating. Compare suppliers again at fixed moments, such as once a year.
Tell us what you need
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